Priest Assistant / Administrative Assistant

Job Title: Priest Assistant / Administrative Assistant
Location: St. Daniel the Prophet Catholic Church
Position Type: Full-Time (In-Office)
Benefits: Health benefits included

Requirements: Must be bilingual (English/Spanish)

Position Summary
St. Daniel the Prophet Catholic Church is seeking a dedicated and organized Priest Assistant / Administrative Assistant to support the Pastor and parish office operations.

This position plays an important role in assisting with administrative tasks, parish communications, stewardship efforts, and day-to-day office responsibilities that support the mission and ministries of the parish.

Essential Duties and Responsibilities

Administrative & Office Support

• Provide direct administrative support to the Pastor and parish staff
• Assist parishioners and visitors with general inquiries in a welcoming and professional manner
• Answer phones and assist with front office coordination
• Prepare letters, reports, and official parish correspondence
• Maintain organized parish filing systems and administrative records
• Maintain and update the parish database and parishioner records
• Assist in maintaining the parish calendar including meetings, parish events, and facility use
• Coordinate parish mailings and office communications
• Order and maintain office supplies and ensure the parish office is properly stocked
• Work with vendors and service providers as needed, particularly in the absence of the Maintenance Director
• Assist with facility use requests and maintain records for parish groups using parish spaces
• Provide administrative support to parish ministries and parish events when needed
• Perform other duties as assigned to support parish operations

Communications

• Create, edit, and coordinate the weekly parish bulletin and Flocknote
• Assist with parish announcements, newsletters, social media, and other communications
• Assist with parish stewardship communications and outreach efforts
• Update parish website or digital communications as needed

Financial Administration

• Maintain parish financial accounts and records, ensuring accurate and timely documentation of all transactions
• Assist with bookkeeping functions including recording income and expenses
• Process all gifts and donations received by the parish and ensure proper recording and acknowledgement to donors
• Prepare bank deposits and assist with reconciling parish bank and credit card statements
• Maintain financial files and documentation for parish records
• Assist the Pastor with preparing financial summaries and reports when needed
• Coordinate financial documentation for parish audits or diocesan reporting requirements
• Ensure proper internal controls and documentation for parish funds

Stewardship & Parish Giving

• Provide administrative support for parish and diocesan stewardship initiatives
• Maintain stewardship records and assist with donor communications
• Order parish contribution envelopes and coordinate with envelope vendors

Sacramental & Parish Records

• Assist in maintaining parish sacramental records including Baptisms, First Communion, Confirmation, and Marriage documentation
• Assist with preparation of sacramental certificates when requested

Mass Intentions

• Record Mass intentions and help maintain the Mass intention calendar
• Ensure stipends related to Mass intentions are properly recorded and processed

Qualifications

• Strong organizational and administrative skills
• Excellent written and verbal communication skills
• Proficiency with office software (Word, Excel, email, etc.)
• Ability to maintain accurate financial and administrative records
• Ability to maintain confidentiality and handle sensitive financial and parish information with discretion and integrity
• Attention to detail and ability to manage multiple responsibilities in a sometimes-busy office environment
• Ability to work collaboratively within a small parish team
• Experience in office administration or bookkeeping preferred
• Familiarity with Catholic parish life and practices is helpful
• Must be Bilingual (English/Spanish)

Work  Environment

This is a full-time, in-office position within a Catholic parish setting. The Priest Assistant / Administrative Assistant works closely with the Pastor, parish staff, parishioners, and ministry leaders to support the pastoral and administrative life of the parish.

Benefits

Health benefits provided.

How to Apply

Interested applicants are invited to submit their resume to receptionist@sdtp.net